Especially for large offices, the right visitor management system can yield a wealth of benefits, including those that we will briefly discuss in the rest of this post. By the time you are finished reading, you will realize how valuable such a software is and you will have reasons to use a reception management software like Greetly.
Improves Brand Image
Among others, a cloud-based visitor management system will help to establish a positive business image. Your visitors will appreciate how such a technology improves their overall experience when they were in your office. They will view your organization as one that is innovative or technologically-advanced. This will immediately give you an edge over your competitors who are not yet using such a technology.
Reduces Cost
With a digital receptionist, such as www.greetly.com, it will be possible for an organization to enjoy significant cost savings. There is no need to hire a full-time receptionist to be in the front office. Rather, you can go digital and save money. More so, most of these systems are available at affordable prices, as long as you exert effort in evaluating the options. They have packages that are suitable for varying needs.
Streamlined Process
Another benefit of cloud-based visitor management is the fact that it is fast. It allows speedy acceptance of guests in an office. After logging in, their contact person is immediately notified and they are sent directly to their office. Visitor check-in can be completed within seconds, and hence, there won’t be a long queue in the receiving area. Additionally, by avoiding interruptions it allows receptionists to more productive.
Better Visitor Experience
Have you ever been in an office and swore to never return because of a bad experience? A cloud-based visitor management software is one of the best ways to avoid such situations. It is fast and seamless. It is a hassle-free process. It shortens the waiting time in the front office.
Enhanced Privacy
Traditionally, visitors have to log-in their personal details using pen and paper. The logbook contains information that can be seen by other visitors who are registering during a visit. This means that the information of previous visitors can be easily exposed. When the registration is cloud-based, however, this is not the case. Only the authorized people will have access to the list of previous visitors in an office.
Improves Security
A visitor management system is also one of the best ways to harness the power of modern technology to create a secure workplace. It captures not only names of the visitors, but also their picture and their signatures. This makes it easy to trace people who had access to the office at a certain time or day. You can also create alerts and can block people who are not allowed within the premises of the office.
With all of the things that have been mentioned above, it should be clear by now that it is time to invest in a cloud-based visitor management system and experience the many good things that it can bring to your organization.
